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Job Context
Rural Smiles Foundation seeks applications from seasoned and highly energized local candidates for the vacant position of Office Assistant to support the office and contribute to the smooth running of the daily operations of the coordination Office.
Tasks may vary according to the needs of the office including handling the reception, courier services, correspondence distribution, and providing support for ad-hoc activities as required and typically encompass basic office functions ranging from photocopying to light word processing
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Job Responsibility
Duties and Responsibilities (includes but not limited to):
• Provide professional reception and administrative support services to the organization.
• Handle the reception desk and perform basic office functions such as welcoming visitors, guide and provide appropriate information, sort and distribute incoming mails, answer telephones, assist in maintaining unit files in SharePoint, photocopying, assist with coordination of transport, manage office stationery and, serve as point of contact for receiving pouch and courier by registering incoming mails and follow-on outgoing mails.
• Work on multiple concurrent tasks with constant interruption with focus and attention to detail.
• Handle emergency situations in a calm, efficient and prompt manner with discretion and diplomacy.
• Assist in preparing short documents, memos, letters, faxes and electronic applying basic computer skills.
• Backs-up other team members in routine office functions, as required.
• Manage the office access system for visitors and meetings. -
Educational Requirement
• Possess at least a UCE certificate, with at least 1 year experience in administration, secretariat, business administration, preferably in a similar position or combination of both education and experience.
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Experience Requirement
• Demonstrate strong interpersonal skills and commitment to work in a team – oriented, in a multi-disciplinary setting within a matrix management and ability to interact professionally at all levels.
• Proficiency in using advanced functions of computer applications such as Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Sound organizational skills and ability to prioritize and deliver assignments as required, and ability to work under pressure and to meet tight deadlines.
• Ability to draft and translate simple correspondence as required.
• Demonstrated organizational skills - resourcefulness, manage time and confidential information.
• Ability to pass relevant Organizational Group tests as required. -
Additional Requirement
• Prior experience in a similar office assistant role; experience in a client service function in a multi-cultural environment would be a plus.
• Good command of English language (verbal and written) with experience in development as advantage.
• Excellent phone etiquette ensuring calls and messages are routed timely manner to the proper source. -
Others Benefits
Competitive salary
Jobs Information
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Organization Name
Rural Smiles Foundation -
Job Category
Administration -
Job Position
Office Assistant -
Job Type
full time -
Salary
RSF007 - scale -
Job Location
Kibaale, Uganda -
Deadline
05 Apr 2024